Your Owner Statement Explained

One of the most common questions we hear from property owners is, “How do I read my owner statement?” Whether you’re new to property management or just want a clearer understanding of where your money is going each month, your owner statement is designed to give you full transparency into your property’s financial activity.

Below is a simple breakdown of what your owner statement includes and how to interpret each section.

What Is an Owner Statement?

Your owner statement is a monthly financial report that shows all income and expenses related to your rental property during that statement period. It also documents when funds are received, when bills are paid, and how much is ultimately distributed to you.

Funds are collected, expenses are paid, and the remaining balance (minus the reserve and any unpaid bills) is sent directly to you via direct deposit between the 15th-18th and 25th-28th of every month.

Top of the Statement: Account Summary

At the very top of your statement, you’ll see a summary snapshot of the statement period. This section includes:

• Beginning balance
• Total income
• Total expenses
• Any adjustments
• Ending balance

You may also see additional information, such as reserves, unpaid bills, estimates, or credits, if they apply to your account.

At the bottom of this summary, you’ll find the total distribution for the statement period. This is the amount deposited into your bank account for that month.

Transaction Summary

Next is the transaction summary section. This provides a high-level overview of your income and expenses, broken down by category.

This section shows both the totals for the current statement period and the year-to-date totals, making it easy to track your property's performance.

Transaction Details

The transaction details section is where you’ll find the line-by-line breakdown of activity for your property.

Transactions are listed in date order based on when they were paid and include:

• Rent collected
• Management fees
• Maintenance or repair costs
• HOA dues or other recurring expenses

Each entry shows who paid or received the funds, the payment method, a reference number, and a clear description of the charge or deposit.

This section gives you full visibility into exactly why money is moving in or out of your property account. For more detailed information on each bill, you can view additional details in your owner portal.

Unpaid Bills

If there are any unpaid bills at the time your statement is generated, they will appear in their own section. This allows you to easily see outstanding expenses that may be paid in a future statement period. If there is money owed on your account, a large yellow banner will appear at the top of the statement, showing how much is needed to bring your account back to current. 

Properties Under Management

At the end of your statement, you’ll see a list of properties currently under management. This is especially helpful for owners with multiple properties, as it confirms which homes are included in that statement, lease dates, current rent amount, security deposit held, and any balance due.

In Summary

Your owner statement is meant to be transparent, detailed, and easy to follow. It shows the full financial picture of your rental property, from rent collection to expense payments and final owner distribution.

If you ever have questions about your owner statement or need help understanding a specific charge, our team at Flagship Realty Group is always happy to walk you through it. Just reach out — we’re here to make property ownership as stress-free as possible.

Flagship Realty Group
113 W Fire Tower Rd, Suite J
Winterville, NC 28590
252-364-4944
www.FlagshipNC.com

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